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Tuesday, November 3, 2015

1614. Keep Work and Home Email Separate in Outlook Using Profiles

I use Outlook for my email on a Windows computer, and I use it for both home and work emails. When I’m working, I really don’t want to see (or be distracted by) my home emails. When I’m done working, I only want to see my home emails. Is there some way to completely separate my home and work emails?
In order to separate your home and work emails, one solution would be to use Outlook only for work (or home) emails, and use another application or a browser, for the emails you want to segregate. But, of course, that wasn’t your question—you’d like to use Outlook for both. And there’s no reason why you can’t!
Outlook provides the capability of creating multiple separate profiles, where each profile can retrieve email from one or more different email accounts. Therefore, you could set up one Outlook profile for your work email account, and a separate Outlook profile for your home email account. Right now, if you’re getting both work and home emails at the same time, you’ve set up a single profile that includes both email accounts—by default, when you set up Outlook for the first time, you create a default profile, although that part of the setup process isn’t explicitly explained as you set things up. The default profile is called, as you might guess, Default, but you can create profiles with any name you like, and you can choose which profile to load as you start Outlook.
The trick, then, is to create two new Outlook profiles: One for work, and one for home. To do this, start the Control Panel application in Windows, and find the Mail applet. (An “applet” is one of the application installed to run from within Control Panel. Really.) In the Mail applet, select the option to add a new profile, and follow the prompts to set up one account. When you’re done, use the Mail applet to create the second profile. Make sure to select the option to have Outlook prompt for a profile when it starts up—otherwise, you won’t get the option to select the active profile.

For more information about working with Outlook profiles, check out this useful Microsoft support article:

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