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Sunday, July 30, 2017

1836. Hyperlinks in Microsoft Word Documents

I create documents for work, using Microsoft Word on my Windows PC. Sometimes, I need to paste Web addresses into my documents, and every time I do, Word underlines the links and makes them appear in a blue font. Sometimes that’s OK, but most of the time, I want URLs to appear as standard text. How can I remove the special formatting?

Microsoft Word tries to be helpful as you create documents, and it assumes that anything that looks like a Web URL should be formatted as such, so that you know that you can click on the text to navigate to a Web page.

The problem occurs when you don’t want to accept the help that Word so graciously supplies. If you’d like to avoid the formatting as you paste in the text, don’t just press Ctrl+V or select Edit|Paste; instead, select Edit|Paste Special, and choose the option to insert unformatted text.

It takes an extra step, but this does bypass the automatic formatting. If you want to remove hyperlink formatting that already appears in your document, right-click on the link, select the Hyperlink menu option, and then select Remove Hyperlink.

If you’re tired of having Microsoft Word convert URLs into hyperlinks with formatting, you can modify Word’s AutoCorrect settings. Go to the Settings/Preferences, find the AutoCorrect settings, find the AutoFormat as You Type settings, and turn off the option to replace Internet and network paths with hyperlinks.

From now on, when you paste in a Web address, Word won’t automatically format the text as a hyperlink. Note that these techniques work both on Windows and Mac versions of Microsoft Word.


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