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Sunday, July 1, 2018

1920. Renaming Printers in Windows

In my office, we have several printers from the same manufacturer. It’s really hard to remember which one is which when sending a document to one of the printers. Is there some way to distinguish between these printers?

When you add a printer to Windows it gets assigned a name and that name is displayed in the list of printing devices.

Window makes up that name based on the manufacturer in the product name but you can change that name and you probably should if you have multiple similar printers. It can get confusing to view that list because they all look pretty much the same.

Would it be better to list the printer names and their locations perhaps like HP750 in Doug's office? That way you'd know which one was which. In Windows 10 bring up the Settings app, then devices and then printers and scanners. Find the printer you want to rename and then select manage. Select the printer properties and on the General tab you just change the name of the printer and save it.

In Windows 7 or 8 it's a little different. There you open Control Panel, select Devices and Printers and then find the printer, right click on it, choose printer properties, and then change the printer name and save your changes.

You can repeat that for any other device you want to rename as well. The name of the device is something that you can control to make it easier for you to determine which one you're looking at in the windows lists of devices.

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